How we build your system
Every business is different, so we start by understanding yours. Here's what the process looks like from first call to live system.
Step by step
The process
Lead Response Audit
We review how your business handles leads today. We check response times, follow-up gaps, and missed opportunities. You walk away with a clear picture of what's costing you customers. This call takes about 30 minutes.
Design
We map out your system based on what we found. You'll see exactly what gets built, how it connects to your existing tools, and what the timeline looks like. No surprises.
Build and test
We build and fully document everything so you have complete visibility from day one. We test every workflow until it runs clean. Typical build time is 5 to 14 business days depending on how complex the setup is.
Launch and support
We go live, monitor the first few weeks, and make adjustments based on real data. You get documentation, a walkthrough, and direct access to us if anything needs tuning.
Core systems
What we build
Lead response automation
respond to every inquiry in under 60 seconds
Appointment booking and reminders
fill your calendar without phone tag
Google review requests
grow your rating on autopilot after every job
Invoice and payment follow-ups
collect what you're owed without the awkward call
CRM setup and configuration
see your leads, jobs, and revenue in one place
Custom workflows
we'll scope these out during the audit based on your specific business
Tool-agnostic
Tools we use
We use whatever fits your business, your budget, and what you already have.
Automation
n8n, Make, Zapier
AI
Claude, ChatGPT, OpenAI API
CRM
HubSpot, GoHighLevel, or whatever you already use
Communication
Twilio (SMS), email, voice
Scheduling
Cal.com, Calendly, or your existing system
Pricing
What does it cost?
Most projects fall between $2,500 and $10,000 depending on how many systems we build and how complex the setup is.
We'll give you a clear, fixed quote after the audit so you know exactly what you're paying before you commit to anything. 50% deposit to start, balance when the system goes live.
No monthly fees unless you want ongoing optimization and support after launch.
We guarantee your system will respond to every lead within 60 seconds, 24/7. If it doesn't, we fix it at no charge until it does.
More questions
How long does a typical project take?
5 to 14 business days from kickoff to live system, depending on scope.
What if I need something custom?
We handle custom projects too — AI document processing, internal tools, multi-department workflows. Book a call and tell us what you need.
Can you work with the tools I already use?
Yes. We build on your existing accounts and connect to your current tools. No vendor lock-in.
What does ongoing support look like?
After launch, you get 14 to 30 days of included support depending on scope. After that, we offer optional monthly retainers for monitoring, optimization, and performance reports.
What's the guarantee?
We guarantee your system will respond to every lead within 60 seconds, 24/7. If it doesn't, we fix it at no charge until it does. We also offer a 14-day satisfaction window on the build quality. If something isn't right, we revise it until you're happy with it.
Ready to see what you're missing?
Book your free Lead Response Audit. 30 minutes. No pressure. Just clarity.
Book Your Free Audit →